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Colak Academia — Paper Evaluation System

User Guide

Everything about running a session, evaluating the papers and organizing the conference — 4 short articles, searchable.

1Log inYour email address and the conference code. 2Before your sessionA five-minute checklist that removes surprises. 3The evaluation formSeven criteria, comments, one recommendation.

Getting started

What the system is, how to log in, and what you see on screen.

Reference

Shortcuts, vocabulary, file layout and a troubleshooting table.

🔒 You are reading the public part of the guide

Logging in shows the rest: your sessions, the evaluation form, certificates and the full keyboard reference.

Go to the login page

Getting started

What this system does#

2 min read

A one-minute overview of the paper evaluation system and the people who use it.

This is the online paper evaluation system used by the conference. It replaces the paper forms that session chairs used to fill in by hand: every presentation is scored on the same seven criteria, the forms are stored on the conference server the moment they are sent, and the organizers can download all of them as a single Excel report.

Organizers load the program, chairs evaluate each paper, the system produces the Excel reportOrganizersload the programregister the chairsSession chairlogs in, runs the sessionprojects certificatesEvaluation form7 scores, commentsBest Paper voteExcel reportall forms + averagesand the rankingFrom the program to the resultsinvitation emailone per presented paper
The whole system in one line: program in, evaluations during the sessions, report out.

Who does what

  • Organizers (admin) create the conference, load the program, register the session chairs and send them their invitations.
  • Session chairs log in, run their session, project each presenter’s certificate and submit one evaluation form per presented paper.
  • The system stores every form twice — as a database record and as a printable file named after the session and paper (for example F1-52) — and turns them into the Excel report and the Best Paper ranking.

What makes it different from an ordinary web form

  • A chair only ever sees their own sessions, and only in their own conference.
  • A form can be re-opened and corrected until the organizers export the results.
  • One installation runs several conferences side by side, each with its own program, chairs, certificates and report.
New here? If you are a session chair, the fastest path is Logging in → Before your session → The evaluation form. That is about six minutes of reading.

See alsoLogging in

Logging in#

2 min read

Chairs log in with their registered email address and the conference code as password.

There are two separate doors into the system.

Session chairs

Open the address in your invitation email and fill in two fields:

  1. Email address — exactly the address the organizers registered for you. It is the address the invitation was sent to. Capital letters do not matter.
  2. Conference code — this is your password. It is the short code of the conference, for example yourconference2026, and it is written in your invitation email under Your login credentials.
Why is the password not personal? Chairs are guests who log in once or twice during a conference; a personal password would be one more thing to lose on the morning of the session. Your email address identifies you — the conference code simply proves you belong to this conference. Only addresses the organizers registered can get in.

Organizers

The admin panel lives at /admin/ and has its own username and password, set by the organizers when the system was installed. There is a link to it at the bottom of the chair login page.

Staying logged in

Your session stays open while the browser window is open; closing the browser logs you out. Use Logout in the top-right corner when you are working on a shared or lectern computer — especially in the conference hall.

See alsoI cannot log in

I cannot log in#

2 min read

Every reason the login can fail, and what to do about each one.

The login page always answers with the same sentence — “Invalid email or conference code.” — whichever of the two was wrong. That is deliberate: it stops strangers from discovering which addresses are registered. Work through this list instead.

What is probably wrongWhat to do
You typed a different address than the registered one (work vs. university vs. personal). Use the exact address the invitation email arrived at.
The conference code has a typo, or you used the conference name instead of the code. Copy it from the invitation email. It is lower-case, one word, usually name + year (yourconference2026).
A space was pasted before or after the code. Retype it by hand instead of pasting.
The browser auto-filled an old password. Clear the field completely and type the code again.
You chair a session in a different conference on the same installation. Use that conference’s own code — every conference has its own.
The conference was closed by the organizers after the event. Nobody can log in to a closed conference. Contact the organizers.
You were never registered, or were registered with a different address. Contact the organizers — they can add or correct your account in a minute.
Nothing gets locked. There is no attempt limit and no lockout — a wrong attempt only pauses for a moment. You cannot break anything by trying again.

See alsoLogging in

Reference

Keyboard shortcuts#

2 min read

Every shortcut in the system, with the pages each one works on.

Shortcuts are optional — everything they do is also a button. They are switched off while you are typing in a text box, so they never eat what you write.

Press ? anywhere in the system to pop this list up over the page you are on.

Anywhere in the system

?Show this shortcut list
Ctrl + KOpen the command palette
g + dGo to the dashboard
g + gOpen the User Guide
EscClose the palette, the help panel or a dialog

In this guide

/Jump to the search box
jNext article
kPrevious article
tBack to the top
pOpen the printable handbook

The two worth learning

  • Ctrl+K — the command palette. Type a page name, a guide topic, or a paper number or title, and jump straight there. It is the fastest route to anything.
  • ? — the shortcut list, so you never have to remember the rest.

On a Mac, use ⌘ wherever Ctrl is written.

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